Procedure to Create a Professional Business Entity

Step 1 Articles of Incorporation/Organization

• Download and complete the appropriate business entity creation document from the Forms link on the Business Registration Division website.

Step 2 Application to NCBOT

• Request an application by calling the NCBOT at the above number.
• Complete the appropriate application including:
  1. Corporate name which must include a corporate ending as required by GS §55D-20 or 55B-5. For limited liability companies, the complete name must be provided and must include the word “Professional” or the abbreviation “P.L.L.C.” or ”PLLC” as required by GS §57D-2-02(v).
  2. Specific services to be rendered by the corporation or LLC.
  3. Mailing address of corporation or LLC, including telephone number and e-mail address if appropriate.
  4. For Professional Corporations, provide the name, address and license number of each incorporator, the Board of Directors, and the corporate officers. Include percent of shares owned by stockholders.
  5. For Limited Liability Companies, provide the name, address and license number of each Owner, Director and Member.
  6. Provide the name, address, professional affiliation, duties and license number (if applicable) of individuals not otherwise identified, who are employed, or to be employed, in a professional capacity by the corporation/organization.

Signatures: Each incorporator/organizer must sign before submitting the application to the N.C. Board of Occupational Therapy.

Step 3: Receipt of Certificate of Registration - Submission to the Secretary of State

1. Submit application with the required fee of fifty ($50.00) along with a copy of the Articles of Incorporation/Organization to:
   NCBOT
   PO Box 2280
   Raleigh, NC 27602
   

2. An original Certificate of Registration will be returned to the applicant to be used for filing with the Secretary of State’s office along with the Articles of Incorporation/Organization.

Step 4: Renewal of Certificate of Registration

In accordance with NCGS §55B and 57C, A Certificate of Registration must be renewed annually with the Board by June 20. Renewal applications are mailed out mid-March.

1. Renewal requires submission of a renewal application reflecting current information. Renewal applications should be submitted with the applicable renewal fee of twenty-five dollars ($25.00).
2. There is a ten dollar (10.00) late fee for renewal applications postmarked after June 20.
3. If changes have been made to the owners/shareholders/members or to the Articles of Incorporation/Organization, an updated copy must be attached.
4. It is the responsibility of the corporation or limited liability company to notify the Board of any address, phone, fax or e-mail changes throughout the year.

Step 5: Changing your Corporate Name or other Changes

The Board and Secretary of State’s Business Registration Division both must be notified of any changes to the Corporate name, shareholders, Articles of Incorporation/Organization, or other status.

Step 6: Dissolving your Professional Corporation or Limited Liability Company

Written notice shall be provided to the Board within 30 days of dissolving the Professional entity along with a copy of the Articles of Dissolution.

North Carolina Statutes - Secretary of State

• Chapter 55B
• Chapter 55D
  • Chapter 55D - Article 1 - Applicable Definitions
  • Chapter 55D - Article 2 - Filing Requirements
  • Chapter 55D - Article 3 - Names
  • Chapter 55D - Article 4 - Registered Office and Registered Agent
• Chapter 57D-2-02

North Carolina Statutes - Licensed Occupational Therapists

North Carolina Administrative Code

Secretary of State

• 18 NCAC 04 .0318 - Authorization of Foreign Professional Corporations
• 18 NCAC 04 .0502 - Words Prohibited in Addition to Statutory Prohibitions
• 18 NCAC 04 .0503 - Deceptively Similar and Distinguishable Names
• 18 NCAC 04 .0504 - Filing Fictitious or Assumed Name for Foreign Entity

Occupational Therapists

• 21 NCAC 38 .0701 - AUTHORITY AND DEFINITIONS
• 21 NCAC 38 .0702 - PREREQUISITES FOR INCORPORATION
• 21 NCAC 38 .0703 - CERTIFICATE OF REGISTRATION
• 21 NCAC 38 .0704 - GENERAL AND ADMINISTRATIVE PROVISIONS
• 21 NCAC 38 .0705 - FORMS
• 21 NCAC 38 .0706 - FEES